Introduction

Welcome to Workbookly ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, share, and protect your information when you use our website and services at workbookly.app (the "Service").

By using our Service, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with this policy, please do not use our Service.

Information We Collect

Personal Information You Provide

• Account Information: When you create an account, we collect your name, email address, username, and password.
• Creator Information: If you're a content creator, we may collect your channel name and bio information.
• Content: Video transcripts you upload, workbook titles, descriptions, and any educational content you create.
• Payment Information: When processing payments through Stripe, we collect billing information (processed securely by our payment processor).

Automatically Collected Information

• Usage Data: Information about how you use our Service, including pages visited, features used, and time spent.
• Device Information: Browser type, operating system, IP address, and device identifiers.
• Cookies and Tracking: We use cookies and similar technologies to enhance your experience and analyze usage patterns.

Third-Party Information

• YouTube Data: When you provide YouTube URLs, we fetch publicly available video transcripts and metadata through YouTube's API and third-party transcript services.
• AI Processing: Transcripts are processed by OpenAI's services to generate educational content.

How We Use Your Information

We use the information we collect for the following purposes:

Service Provision

• Create and manage your account
• Generate interactive workbooks from video transcripts
• Host and display your educational content
• Enable payment processing for premium features
• Provide customer support

Service Improvement

• Analyze usage patterns to improve our features
• Develop new educational tools and functionality
• Optimize website performance and user experience

Communication

• Send service-related notifications and updates
• Respond to your inquiries and support requests
• Send marketing communications (with your consent)

How We Share Your Information

We do not sell your personal information. We may share your information in the following circumstances:

Service Providers

• OpenAI: Transcripts are processed to generate educational questions (data is not stored by OpenAI per their API terms)
• Stripe: Payment processing and billing management
• Hosting Providers: Secure cloud infrastructure for data storage
• Analytics Services: Website performance and usage analytics

Public Information

• Published workbooks and creator profiles are publicly accessible
• Creator names and channel information appear on public workbook pages
• Student interaction data (like completion counts) may be displayed publicly in aggregate

Legal Requirements

We may disclose information when required by law, court order, or to protect our rights and the safety of our users.

Data Security

We implement appropriate technical and organizational measures to protect your personal information:

• Encryption of data in transit and at rest
• Secure authentication and password hashing
• Regular security audits and updates
• Limited access to personal data by authorized personnel only
• Secure payment processing through PCI-compliant providers

Your Rights and Choices

You have the following rights regarding your personal information:

Account Management

• Access: View and download your personal data through your account dashboard
• Update: Modify your profile information, email, and preferences
• Delete: Request deletion of your account and associated data
• Export: Download your workbooks and educational content

Privacy Controls

• Control the visibility of your workbooks (published/unpublished)
• Manage email communication preferences
• Opt out of marketing communications
• Request data portability

Exercise Your Rights

To exercise these rights, contact us at privacy@workbookly.app or through your account settings.

Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Maintain your login session
• Remember your preferences and settings
• Analyze website usage and performance
• Provide personalized content and features

You can control cookie settings through your browser preferences. Note that disabling certain cookies may affect website functionality.

Third-Party Services

Our Service integrates with third-party platforms:

YouTube Integration

When you provide YouTube URLs, we access publicly available video transcripts. We do not access private video data or your YouTube account information.

AI Processing

Transcripts are processed by OpenAI's API to generate educational questions. According to OpenAI's data usage policies, data sent via API is not used to train their models.

Payment Processing

Stripe handles all payment processing. We do not store credit card information on our servers. Stripe's privacy policy governs their data handling practices.

Data Retention

We retain your information for the following periods:

• Account Data: Until you delete your account, plus 30 days for security purposes
• Educational Content: Until you delete specific workbooks or your account
• Usage Analytics: Aggregated data may be retained indefinitely for service improvement
• Legal Requirements: Some data may be retained longer to comply with legal obligations

Children's Privacy

Our Service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided personal information, please contact us immediately.

Students using educational workbooks do not need to create accounts and can access content without providing personal information.

International Data Transfers

Our Service is hosted in the United States. If you access our Service from outside the US, your information may be transferred to, stored, and processed in the United States or other countries where our service providers operate.

We ensure appropriate safeguards are in place for international data transfers in compliance with applicable privacy laws.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes by:

• Posting the updated policy on this page
• Sending email notifications to registered users
• Displaying prominent notices on our website

Your continued use of the Service after changes become effective constitutes acceptance of the updated Privacy Policy.

Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us: